Aliens

Cases responded to and closed during the reporting period July 1 - December 31, 2021, were 453

The assigned coaches at TMG were changed during this review period. The new coach reported that it appears that the grantee maintained regular contact with TMG consultant, Wendy Leach during Q1 2021. Based on the new coaches' conversations with the grantee it seems that she stayed in contact with TMG consultant, Wendy Leach during the quarter. The new coach was not able to identify any PREA implementation assistance or outside TTA that was necessary.
The coach provided the agency with feedback on actions related to PREA standards 115.317 and 115.376 in June 2021.

TMG coaches provided direction to the grantee on filing a no-cost extension. There was a changed in coaches during this review period from TMG consultant, Shirley Moore-Smeal to Caleb Asbridge during this reporting period. It took most of the period to establish regular communication with Jim Reilly, but TMG and the grantee now have weekly coaching sessions established.

TMG coaches assisted the grantee with the identification of a local videographer to complete specialized PREA videos, and completed follow up conversations and emails regarding status of specialized videos to be made.

There was a change in assigned coaches with TMG and the only TTA/coaching activities during January-March 2021 were periodic phone calls/contacts between the grantee and the coach. No specific PREA implementation assistance or outside TTA support was provided to the new coaches' knowledge. Once the new coach was assigned, he conducted regularly scheduled check-in calls to monitor grant activities.

TMG maintained phone contact with the grantee to check on progress and to offer ideas and suggestions. Coaches provided technical assistance in SAIRs and inmate education. Most of the coaches and grantees time was spent on PREA employee training and scheduling a T4T for July 2021.

Cases responded to and closed during the reporting period January - June 2021 were 469

There has been a hold on the funds due to a prior Nevada DCFS office's inadequate audit of use of prior grant funds. Nevada requested partial drawdown for some projects, and Ania Dobrzanska had to get approval so DCFS was still waiting on that in October. Nevada did expend their own funds to develop the PREA educational materials which included two brochures, one for youth, one for families/public and one PREA poster as well as a staff wallet card with first responder steps. They also started the electronic case management upgrade with Tyler Technologies and are still working on it.

Montgomery County is using the $20,000 they received, (along with their matching $30,000), to create an electronic reporting system, adding to a system they already managed. The selected vendor built this from scratch, allowing information to be entered into a desktop or laptop where PREA complaints can be filed electronically, closed upon investigation completion.? It also contains a front-end audit feature. Montgomery County created the programs and finished the testing phase.

TMG coaches conducted a follow-up discussion to their October meeting, and provided a written confirmation of what TMG was permitted to do based on the new interpretation of the grant. NYC staff were glad to receive this information.