Demonstration site coaches provide guidance on effective strategies to meet the goals and objectives proposed in the sites' grant applications. The coaches provide the grantees with a direct link to the National PREA Resource Center.
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Sacramento County Jail 2015
March 30, 2016
Quarterly Coaching Update
Attendees: Lt. Cully, (PREA Coordinator) Deputy Abbott (Project Manager), Talia Huff, PREA Auditor, Peg Ritchie, PRC Coach
On March 30, 2016, the PREA Grant Coach, Peg Ritchie, conducted a quarterly phone call with the Sacramento County Jail staff to discuss updates on the Goals and Objectives for their grant. The main focus areas of their grant included personnel, technology and educational support as well as funding of a PREA audit.
Objective Updates
Integration of the Grant objectives and the Field Training Program (FTP) Draft report:
The Jail received the draft interim Field Training Program report on January 9th. The document was over 150 pages long. The staff held a special three day meeting to dissect the results. Attending staff included the PREA Coordinator and local Compliance Managers. Numerous grant objectives that were part of their Action Plans are c completed or in progress.
They have updated their inmate handbooks, developed a bid for a videographer to tailor the inmate education for their jails, and updated posters and signs for offenders. They have ordered TV’s for the reception/booking areas and will use PRC’s inmate education curriculum until the new inmate education video is developed.
Camera Updates
Cameras have been ordered and they are in the process of installing them at this time in the auxiliary jail; they have not deployed them in main jail until they address their data storage needs.
WEAVE MOU
Social workers who are familiar with the jail environment are being trained by WEAVE staff as an in house options for counseling. The MOU contract for outside counselors through WEAVE has been finalized and sent to WEAVE for pre-approval. The final step will be the approval by the County Board of Supervisors.
Risk Screening Tool
The current Classification software developed by Northpointe has a risk component but it is not as useful for PREA Standards. Northpointe is tweaking the “labeling” to incorporate the 10 PREA related questions and codes for initial assessment. Classification Officer’s will interview the offenders on the PREA related questions.
PREA Instructors
For in-service, all sworn officers have been identified for training. PREA Compliance Managers are the trainers at each of the jails. The will also Use train other staff in the Sheriff’s Department as appropriate and combine PREA with their general in-service staff training.
Juvenile Sound Separation
Juveniles are held in the main jail and they did not have up to date information on this issue at this time.
Audits
They have solicited the bid for a formal audit and the bid is closing this date. They hope to schedule the Audit during the beginning of July.
Project Manager
Deputy Abbott has been hired and working in this position with the PREA grant.
Inmate Education and Staff Training
As mentioned earlier, they will hire a videographer to develop inmate education to meet their specific needs. The Staff training curriculum is being re-designed as well to meet specific needs of their jail. They have seven PREA Instructor who will train staff along with PREA Compliance Managers at each Jail. As mentioned earlier they will combine PRC curriculum along with unique content to meet other Sheriff’s Department partners as well.
Data Collection
They have a meeting with the technology division this week. The IT folks have been looking for a software program related to data collection that can be incorporated into the Jail Management System.
Other Comments
The staff are pleased with the FTP and how it was conducted. The report provided opportunity to see their weaknesses and how to close the gaps to be in compliance with the Standards. The three day meeting with two jails to go over audit results will now help them to address deficiencies. This process saved them “a lot of work.”
The next 3 months will be focused on results of the FTP audit and staff and inmate training. The FTP audit was intensive and gave them a close look at everything which will help them move forward.
The coach will assist them by sending other examples of Risk Instruments and links to current LGBTI resources. They may choose to apply for additional PRC TA for training and coaching for Investigator Training. The coach will review the grant to determine if funding for Investigator Training was included. Several options were provided for Investigator Training including a special consultant contract.
Next Quarterly Meetings: May, 2016
Sacramento County Jail 2015
June 8, 2016
Quarterly Coaching Update
Attendees: Lt. Cully, (PREA Coordinator) Deputy Abbott (Project Manager), Peg Ritchie, PRC Coach (Sgt. Michelson has retired); Sgt. Pometta (RCCC). Absent: Kenneth Harlan and Talia Huff
On June 8th, 2016, the PREA Grant Coach, Peg Ritchie, conducted a quarterly phone call with the Sacramento County Jail staff to discuss updates on the Goals and Objectives for their grant. The main focus areas of their grant included personnel, technology and educational support as well as funding of a PREA audit.
Objective Updates
Integration of the Grant objectives and the Field Training Program (FTP) Draft report:
The Jail received the draft interim Field Training Program report on January 9th. Current includes a series of meetings with the PREA Compliance Managers and discussion of the full report to address deficiencies. All staff continue working on their Action Plans to be ready for audit which is now scheduled for June, 2016. All policies reviews are complete.
Camera Updates
Cameras have been ordered and they have been installed in the Rio Consumes Correctional Center (RCCC), the auxiliary jail. They have not deployed them in main jail until they address their data storage needs.
WEAVE MOU
Social workers who are familiar with the jail environment are being trained by WEAVE staff as an in house options for counseling. The MOU contract for outside counselors through WEAVE has been finalized and approved by the County Board of Supervisors.
Risk Screening Tool
The current Classification software developed by Northpointe has a risk component. Northpointe has tweaked the “labeling” to incorporate the 10 PREA related questions and codes for initial assessment. Sacramento Jail has completed the work in this area and the pilot testing is complete, therefore the system is up and running. This system will provide useful data and trends for staff in the future. Classification Officer’s interview the offenders on the PREA related questions.
PREA Instructors
For in-service, all sworn officers have been identified and received the PREA training as well as contract staff. PREA Compliance Managers are the trainers at each of the jails. The also train other staff in the Sheriff’s Department as appropriate. The Jail combines PREA with their general in-service staff training. They have not had time to develop a bid for re-designing their staff and inmate training at this time so they continue to use PRC developed training curricula. A vendor has been secured to complete the Investigator training on Friday, June 17th, 2016. The vendor will use The Moss Group curriculum developed for the PRC. They were able to obtain the vendor for less money they anticipated and will use the funds for a second training event in 2017.
Juvenile Sound Separation
Juveniles are held in the main jail which is close to the Court room for easy access. They do not keep juveniles for more than a few hours and are working on re-construing a holding cell for juveniles. They indicated that they do not have anyone under the age of 18 in their jails.
Audits
They have solicited the bid for a formal audit which will now take place June 26, 2016.
Inmate Education and Staff Training
As mentioned earlier, they have not hire a videographer to develop inmate education to meet their specific needs due to time constraints in preparing for the audit. The Staff training curriculum is being re-designed as well to meet specific needs of their jail. They have seven PREA Instructors who will train staff along with PREA Compliance Managers at each Jail. As mentioned earlier they will combine PRC curriculum along with unique content to meet other Sheriff’s Department partners as well. They have ordered TV’s for the reception/booking areas and will use PRC’s inmate education curriculum until the new inmate education video is developed.
Data Collection
They continue to meet with the technology. The IT folks are still searching for a different software program in general for operations that would be implemented in the next 1.5 years, therefore, they have not completed the integration of PREA data factors into their WEBJPF software and continue with paper-based tracking. Data fields will include: assessment results, inmate training tracking, incidents and monitoring etc.
Other Comments
The next 3 months will be focused on results of the formal audit in late June and any Corrective Action. They will then turn to revisions of staff and inmate training curriculum to meet their unique needs as well as implementation of the main jail.
They have updated their General Orders, developed a new tracking form for inmates that have been trained, and incorporated the inmate training record into the digital file of each inmate.
Assistance:
They are waiting for BJA to approve their posters and inmate flyers to they can get them printed and distributed before the Audit. Once BJA approves the GAN related to this objective, they can begin the printing. I recommended that they continue working with their BJA liaison person for outcomes. The staff indicated that Lucia, at BJA, told them to hold off on a GAN to re-distribute the Washington D.C. travel monies ($12,786.00) for other efforts. The Coach will follow up on this through the PRC staff. They asked about normal turnaround time for GAN’s and I told them I was unsure.
The Coach provided search words to assist them in identifying LGBTI resources on the PRC website. The Coach indicated that American Jail Association’s Fact Sheets are now available on the PRC website as well as through the AJA Alert blast. The Coach complemented them on their tremendous progress.
The next Quarterly Conference Call will be mid-August, 2016.
Sacramento County Jail 2015
August 16, 2016
Quarterly Coaching Update
Attendees: Lt. Cully, (PREA Coordinator), Deputy Abbott (Project Manager), Sgt. Jordon PREA Compliance Manager (RCCC) and Peg Ritchie, PRC Coach.
Absent: Sgt. Frank Fermer, new PREA Compliance Manger at the Main Jail and Talia Huff (PRC).
On August 16, 2016, the PREA Grant Coach, Peg Ritchie, conducted a quarterly phone call with the Sacramento County Jail staff to discuss updates on the Goals and Objectives for their grant. The main focus areas of the grant include personnel, technology, educational support and funding for a PREA audit for both the Main Jail and the RCCC.
Objective Updates
Grant funded Audit, June 2016:
The Main Jail and the RCCC were audited in July, 2016. Two weeks ago they received their Preliminary Report. Lt. Cully has completed a general review of the Report and will convene a meeting with the Compliance Managers to review Action Plans that will include general order updates and recommendations. Lt. Cully noted that during the Field Training Program and the resulting Mock Audit, only the Main Jail was included in the process. The RCCC is an open campus facility that has evolved over numerous years whereas the Main Jail was built in the 1980s and consists of two towers.
Staff and Inmate Training
A vendor was secured to provide Investigator Training to assure PREA Compliance for the current audit. The plan in the future is to train their internal staff to continue the Investigator Training. The coach indicated that they can apply for remote Technical Assistance to assist their trainers in a T4T format as they build internal capacity.
All staff and inmates have received PREA training. They are developing the curriculum for Annual PREA In-Service training for custody staff at this time. The staff will hire a videographer to develop an inmate education video to meet their specific needs.
Data Collection
The IT staff continue to are search for a different software program to complete the integration of PREA data factors into their WEBJPF software. Data fields will include: risk assessment results, inmate training tracking, incidents and monitoring etc.. Northpoint (software vendor) has integrated the PREA risk factors into the general intake risk assessment.
Other Comments:
They are waiting for BJA to approve their posters, inmate brochures and the inmate handbooks before they complete the formal publication of these documents. Once BJA approves the GAN related to this objective, they can begin the printing.
The Preliminary Report of Audit is complete and they now have 180 days to complete Action Plans and come into full compliance. The current auditor offered services in a new contract in order to assist them with compliance. The staff requested that the coach review this opportunity and assure that it is not a conflict of interest for the auditor to assist with this process or a conflict with the auditor standards.
The next Quarterly Conference Call will be late November, 2016.
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