Review Ft. Lauderdale's inventory certification form and make any edits necessary. Submit inventory certification form to BJA once reviews are finalized.
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Sgt. Martinez sent me their inventory form to review before sending to BJA. I sent the form along to SAKI TTA leadership for review, and reviewed the document myself. on 3/27 I sent Sgt. Martinez our comments and he let me know that he would send me an updated version later that week.
• Question #5: I would just like to clarify that the most recent unsubmitted SAK you all have on file is from 12/15. Is this due to you all having a “submit all” policy after 2015 or because of the funding you all had been receiving from the FBI to test kits? Either way, you should add a comment there so BJA is aware of this reasoning or I can include it in my email to them with the final version of this document.
• Question #8b: In this question, is the word “untested” the same as “unsubmitted.” By that I mean, are the untested kits ones that have never been submitted to a laboratory or have some of them been sent to the laboratory but have only been tested for serology? If they have never been submitted, could you add a clarifying statement in this section stating that or change the word “untested” to “unsubmitted” to fit with BJA’s definition of the terms. This will prevent any confusion with Dawn and Angela at BJA.
• Question #8e: Are all of the SAKs you have in your possession included in this electronic spreadsheet or just the unsubmitted SAKs? If all of them are included, add a sentence in this section stating that to reassure BJA that you have accounted for every kit and that you will not find any that were being kept somewhere else in your department and were therefore unaccounted for.
• Question #8f: Are these “selected members” part of the police force or part of your case review team? Please clarify that in this section to prevent confusion for BJA.
• Question #8g: Since partially tested kits were included in this RFP as a requirement of your inventory, you will need to check those kits with laboratory numbers to make sure that they were not serology tested only. This requirement is included on page 7 of the FY2018 SAKI RFP. If you all haven’t done this already, you will need to develop a plan for how to make sure partially tested kits are included in your inventory and have that approved by BJA. We can talk through this more on a phone call if you have any questions or concerns.
• Question #8i: Include a plan in this section on how you are going to triage cases based on statute of limitations. For instance, are you going to push the kits whose SOL is about to expire for testing first and then test older kits to upload to CODIS?
Sgt. Martinez addressed all of SAKI TTA's initial comments regarding their inventory certification form and sent the form back to me for review. This form did not address how they planned to inventory partially tested kits or if they had inventoried it. I responded to Sgt. Martinez to let him know they would need to address this issue and offered to hold a phone call to talk through developing a plan for inventorying partially tested kits.
Develop plan to inventory partially tested kits.
Sgt. Martinez called to ask for assistance entering their inventory data into the PMT. Julia Brinton assisted me in answering their questions about the PMT and they were able to upload their data promptly during the call. During the call, I also addressed their concerns about inventorying partially tested kits. Sgt. Martinez let me know that they will be developing and implementing a plan to inventory partially tested kits and that he would reach out if they needed assistance.
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