Operational Support

The site is experienced in managing BJA grants. They are well on their way to accomplish the goals set out in the original proposal. They have accomplished the milestone of drafting a RFP for a consultant team to assist in staffing analyses at their facilities. They have used coaching assistance well and we have set up monthly calls to discuss progress and problem solve.

TMG sent an introductory email to Bucks County and followed up with a conference call to include Jessica Stroop, Callie Murray, and the Bucks County PREA Team.? Process and expectations were discussed as well as an explanation of what types of services TMG coaches could provide.? An initial follow-up call is scheduled for January 14, 2021 and then regularly scheduled monthly meetings are set.

TMG held a? kick-off meeting with grantee and team on December 21 to discuss the award and Implementation Guide that is required before funds are accessible. A follow-up check-in is scheduled for January and February 2021.

Held kick-off meeting with grantee and team on December 22 to discuss the award and Implementation Guide that is required before funds are accessible. A follow-up check-in is scheduled for January and February 2021.

During this reporting period, the main accomplishment has been providing role clarity and resources to properly kick off this site base TTA. This includes timeline and implementation template overview and initial template development from the site. Extensive discussion was conducted regarding the role of the coach and how the function of the coach can be used to assist the site in implementation. At this time, the implementation plan is being developed by the site and next steps include review of the template and identification of what activities will need further consultation assistance.

During this reporting period, officials from the Utah Juvenile Justice Services (JJS) had their project kick-off call with their JDI coaches. The meeting originally scheduled for December 15th, had to be rescheduled due to a medical emergency. The meeting will take place on January 7, 2021 and two members of the Utah JJS team will be attending. JDI Coaches sent blank templates of the implementation plan and time task plan to the grantees.

During this reporting period the coaches held introductory meetings with Essex County Sheriff?'s Department. In the initial meeting, the coaches met Leah Harrington, the Grants Administrator, and other members of the grants team. Grantee expectations, coaching responsibilities, and a communications plan was discussed. The coaches also went over the implementation plan and time task plan.

A call was held via video conference in December between the JDI coaches and the TDCJ team. This call was used as an introduction of all coaches and team members, and allowed the coaches to explain the implementation guide, time task plan, and the scope of their role. During this reporting period, the coaches initiated contact with The Texas Department of Criminal Justice (TDCJ) via email and conducted an introductory video call to define their role, and PRC?'s expectations for the implementation plan.

The JDI coaches met with the Bernalillo County PREA team on December 8, 2020. JDI coaches reviewed the coaching role and shared templates for the implementation plan and time task plan. Possible changes to project activities were discussed, including reallocation of funds dedicated for travel. The Bernalillo County PREA team plans to begin development of the implementation plan for review by JDI coaches. A second coaching meeting was scheduled for January 5, 2021.

During this reporting period the coaches initiated contact with the Oregon Criminal Justice Commission (OCJC) to begin coaching activities and to introduce the implementation and time task plans. This grant is unique in that the OCJC is the recipient, but the grant activities will be completed by the Oregon Department of Corrections (ODOC) and the Oregon Youth Authority (OYA) as sub-recipients. Since the project deliverables are unique to each agency, the coaches advised ODOC and OYA to individually develop their implementation and time task plans.