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Vera hosted a virtual meeting of the D4D advisory board to review the advisory member role and responsibilities, discuss the request for proposal and site selection process, and provide an overview of the project timeline and key activities for stage 1. Advisory board members shared feedback on the proposed activities for stage 1 and offered insights on ways to best engage selected partners during the rapport-building phase.
Upon receiving approval by BJA program officials, IIR staff-initiated planning efforts for a fieldwide webinar slated to occur in the next reporting period, including:
• A virtual forum on January 23, 2025, for all grantee sites focusing on effective crisis management strategies for hate crimes and community emergencies
During this reporting period, IIR collaborated with BJA to identify dates for a webinar in support of the FY2024 cohort: a meet-and-greet session. Program staff provided multiple date and time options to BJA program officials, and the event will be scheduled in early 2025.
A Grant Management Orientation webinar will be held for FY 2024 Shepard/Byrd, Community-based Approaches and Emmett Till award recipients. This mandatory webinar for new grantees provides information on fundamental components of their awards, grant activities, performance metrics, and financial reporting.
During this reporting period, the Hate Crimes TTA Program team continued to identify lessons learned and relevant resources and collected information from the field for dissemination to the program sites during regular project check-in calls, through the issuance of special bulletins, and through invitations to virtual webinars and training opportunities. The Hate Crimes TTA Program disseminated special bulletins regarding the following items:
• July 11, 2024—Matthew Shepard James Byrd Solicitation Deadline Extended!
IIR program staff members continued conducting research and gathering content for inclusion in the Hate Crimes TTA Program newsletter, “Preventing Hate and Keeping You Up to Date.” During this reporting period, four newsletters were disseminated. IIR staff members publish the newsletter—which contains resources including national news and trends, research studies and reports, publications, training opportunities, and other useful tools to help support the efforts of awarded project sites and the broader field—using a LISTSERV tool that provides statistical data for reporting metrics.
MA DOC convened a meeting with Vera and a private consulting firm to discuss the agency’s strategic planning and culture change initiatives, with a goal of clarifying responsibilities and identifying any potential overlaps between the two external partners.
Vera associate directors, D4D site leads, and the data collection team met with the DOC director and executive leadership to discuss the status of the project and deliver project implementation support.
Vera, D4D associate director met with the DOC representatives to discuss questions about the memorandum of understanding.
Vera's associate directors and D4D site leads provided an overview of the D4D project to MA DOC's extended leadership team, including the commissioner, deputy commissioners, assistant deputy commissioners, deputy chief of staff, general counsel, facility superintendents, and division directors.
