Juvenile (under 18, or as designated by the state)

The agency still has not received grant funds. There are significant challenges with the project management office to receive the grant funds to update the camera system. The agency will need to complete a budget modification and obtain new quotes as their current quotes are outdated. The agency is considering opting out of the grant due to not receiving funds. They report receiving requests to submit duplicate information. They report the information has been submitted in previous years.

During this review period, the grantee had five PREA certification audits completed; and one is pending. The coach advised the team of the updated information on NCE received from BJA. The grantee plans to file a request by July 30, 2024, for a one-year no-cost extension.

During this review period, Administration decided to use actors for a gender responsive PREA video for the female prison Script work has begun. The agency is working in collaboration with a vendor for the video script and to identify actors.
A vendor (CSI-InfoShare) has been chosen for the electronic risk management goal.
The grant manager reported NJ has secured an NCE, extending grant by one year. A budget modification will be requested pending costs for the RMS and PREA video.

During this review period, the multidisciplinary training agenda and schedule were completed, the presenters identified, and hotel bookings provided. The training was completed on June 11-13, 2024, in Geneva, NY.
DOCCS staff and The Loft (vendor) corresponded to cover introductions, program implementation, expectations, questions, and launch date. DOCCS and The LOFT also discussed reimbursement process and other budget related questions. The launch date was May 23, 2024. Assistant Deputy Superintendent for LGBTIQ+ Inclusivity will be on-site to support the programs.

The female curriculum grant strategy is in its final stages. Videos, PowerPoints, and curriculum are being finalized.
There were no new updates to report. All goals remain in their final stages.

There have been no significant changes for the past several months. There are approximately 50 cameras left to install. On-the-job training to operate the new cameras is on-going.

During this reporting period, four PREA investigators completed specialized training. The team reviewed two PREA investigations and provided feedback on the content, supporting evidentiary documents, interviews, and the investigator's summary. The team discussed PREA Standards 115.331, 115.363, and 115.367.

The coach reviewed and revised implementation goals and timeline to be consistent with budget. All grant strategies do not fit into the budget since estimates were confirmed for the jail management system, updated computers/monitors, additional cameras, and attendance at the PREA Coordinators Conference in July. An email was sent to the Sheriff, Chief, Acting Facility Administrators, Lt. Colonel, PREA Coordinator and Grant Administrator to review and approve. The PC salary and two-day PREA Specialized Investigations Conference exceed available grant funds.

The PREA policies have been updated and approved. PREA posters are in all facilities and housing units. The PREA hotlines (reporting and support services) have been set up. The agency will purchase opposite gender announcement decals.

The PC will compile PREA data and provide the sheriff with a 2023 PREA report for publication on the website. Coaches will provide examples of PREA reports from other agencies.

The team discussed the challenges during the extent of this grant. The agency has had three PC's, a newly elected jail administrator, and two NCE's.