Provide fiscal support, technical assistance, and capacity building for community-based organizations. This work includes coaching on financial documentation procedures, pre-auditing all expenses, processing invoices, providing reimbursements, assisting with cost allocation methodology, and training in fund accounting.
Please check the box next to the following questions if the answer is 'yes'.
Because this activity is ongoing throughout the project, the LCCL wanted to provide an update on the impact of the activity this quarter. During Q6, the LCCL made significant progress in familiarizing our community partners with the billing procedures and financial operations. Through extensive training and regular communication, our partners have gained a deep understanding of the processes involved in submitting bills and invoices. This increased familiarity has not only expedited the billing process but has also minimized errors and discrepancies, ultimately streamlining the financial operations between the LCCL and our partners.
The LCCL Fiscal and Program Manager have collaborated and engaged with community partners, to emphasize financial stewardship and program execution during the first quarter of the fiscal year spanning January 1, 2024, to March 31, 2024. They have helped Community Partners establish policies to ensure effective fund utilization, reflecting the LCCLs commitment to serving the community. These policies include clear expense guidelines, mileage reimbursement, incentive policy, Sage reimbursement program training, payroll allocation, and budget support. These policies guarantee compliance and maximize the impact of our community-centric programs.
In a survey of the three subgrantees, the LCCL asked how satisfied they were with our fiscal support. One reported "satisfied", one reported "very satisfied" and one reported "extremely satisfied" (rankings of 3, 4, and 5 on a scale of 5 respectively). Two were "satisfied" with the timeliness of fiscal support while one was "extremely satisfied". All three reported they "very much" increased their knowledge of fiscal infrastructure, internal controls, cost allocation, and nonprofit fiscal documentation among other skills (a ranking of 4 out of 5).
In Q7, LCCL continued to process reimbursements with coaching and one-on-one technical assistance responsive to the unique needs of each community partner (subgrantee), helping them to understand and adhere to expenditure guidelines, including distinguishing allowable from unallowable costs. One of the standout successes has been the implementation of Monthly Spend Plans for all CVIPI community partners. These plans have significantly aided partners in understanding their budgets, tracking expenditures, and planning accordingly to meet monthly financial goals. The clarity provided by these plans has facilitated better financial discipline across the board.
In Q8 and Q9, LCCL continued to train on allowable and unallowable costs, specifically addressing questions related to transportation, merchandise, marketing materials, clothing for youth programs, office supplies, utility vouchers, office furniture, and gas cards. A detailed guide helped community partners understand expenses permissible under CVIPI while setting clear boundaries. Guidance was also provided to help community partners develop travel and incentive policies including documentation standards for these types of expenses.
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Please submit a signed letter of support from your agency’s executive or other senior staff member. The letter can be emailed to or uploaded with this request. The letter should be submitted on official letterhead and include the following information:
- General information regarding the request for TTA services, i.e., the who, what, where, when, and why.
- The organizational and/or community needs specific to the request for TTA services.
- The benefits or anticipated outcomes from the receipt of TTA services.
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