During the past reporting period, the PRC team has continued our work on the interview guide revision process, begun work on revising the site review instructions, and continued discussions about how to revise the current audit process map. The goal of these revisions is to elevate the current audit instrument to be more effective and efficient for both facilities/agencies and auditors.
In collaboration with the PREA Management Office, the PRC significantly revised the Post-Audit Reporting Information section of the Audit Compliance Tool. Specifically, the Narrative and Facility Characteristics sections were removed and more precise questions were added to the Post-Audit Reporting Information section (i.e., demographic information about the facility, information regarding audit methodology, and sexual abuse and sexual harassment allegations and investigations). The majority of the questions added to the Post-Audit Reporting Information section are now included in the final audit report (to replace where the Narrative and Facility Characteristics were previously). Changes to the Post-Audit Reporting Information launched December 8, 2021.
With the goal of providing clarity around the expectations for auditors in conducting site reviews of facilities during the onsite portion of the audit, the PRC is working to revise the PREA Audit Site Review Instructions. The revised site review instructions provide additional guidance on observations, tests of critical functions, and topics for informal conversations with staff and/or inmates/residents/detainees. The PRC is also developing a PREA Audit Site Review Checklist to be used in concert with the Site Review Instructions as a way to document issues and critical information observed during the site review process.
To reflect the changes made to the Post-Audit Reporting Information section of the Auditor Compliance Tool and the auto-population of those questions in the final audit report, the paper audit report template was revised. Revisions included removal of the Narrative and Facility Characteristics sections and replacement of those sections with the Post-Audit Reporting Information questions.
Please check the box next to the following questions if the answer is 'yes'.
Please enter the applicable Event Date if there is an Event associated with this TTA.
When entering an Event Date, the Time is also required.
If the TTA is targeted to a particular audience or location, please complete the questions below.
Milestones are an element, activity, work product, or key task associated with completing the TTA (e.g. kick-off meeting, collect data from stake holders, deliver initial data analysis).
Please complete the fields below, if applicable, to create a milestone for this TTA.
The team has continued our work on revising the PREA Audit Interview Guides. This has been a lengthy and thoughtful process where a quorum of team members (including a representative from PMO) and the coordinator dissect each PREA Standard to revise the current interview guide questions. The goal of these discussions is to produce more effective interview questions to assist auditors in gathering the proper evidence needed to conduct a PREA audit.
The PRC team has identified areas in the current site review instructions that need to be revised to better reflect the expectations from the Auditor Handbook. The team has drafted the new site review instructions and has begun incorporating the new site review instructions into the Auditor Compliance Tool.
In response to a request from the Field Training Program, we built Issue Log functionality into the Online Audit System. The purpose of the Issue Log is for auditors to easily identify additional documentation or clarification needed from the facility based on the auditor's review of the Pre-Audit Questionnaire. Auditors can generate an Issue Log throughout the audit process (as many times as is needed) and can send to the facility for response.
Please respond to the Performance Metrics below. The Performance Metrics questions are based on the TTA Type indicated in the General Information section of the TTA.
Please submit a signed letter of support from your agency’s executive or other senior staff member. The letter can be emailed to or uploaded with this request. The letter should be submitted on official letterhead and include the following information:
- General information regarding the request for TTA services, i.e., the who, what, where, when, and why.
- The organizational and/or community needs specific to the request for TTA services.
- The benefits or anticipated outcomes from the receipt of TTA services.
By submitting this application to BJA NTTAC, I understand that upon approval of this application for TTA, the requestor agrees to keep BJA NTTAC informed of any circumstances that may impact the delivery of the TTA, including changes in the date of the event, event cancellation, or difficulties communicating with the assigned TTA provider.
Please call [site:phone] if you need further assistance completing this application.